A Private Ltd. may be a business entity commanded by a small cluster of individuals. It is registered for pre-defined objects and in hand by a bunch of members known as shareholders. Startups and businesses with higher growth aspirations popularly opt for private limited Companies as appropriate business structures. The business entity gets recognized as an organization through its registration beneath the corporations’ Act of 2013 in the Republic of India. The body is the Ministry of Company Affairs, widely referred to as MCA. The definition of Private Company beneath the Act is provided here to grasp its basics. Section a pair of (68) of the Act defines a non-public Company as under:

A Company having a minimum paid share capital as is also prescribed, and that by its articles,—

(i) restricts the correct to transfer its shares;

(ii) Except just in case of one Person Company, limits the quantity of its members to 2 hundred;

(iii) Prohibits any invite to the general public to subscribe for any securities of the corporate

From this, we tend to perceive that a non-public Company’s share transfer is restricted with a number of the conditions. Further, if its members exceed two hundred, it stops being a non-public Company. It more inherits the prohibition to ask the general public at giant to subscribe to any securities. In absence of any of those conditions, the corporation loses its identity as a non-public Company.


♦ Declaration of Commencement of Business:

Tax consultant in Chennai states that within a tenure of one hundred and eighty days of the date of Incorporation of the corporate. Applicable to corporations incorporated from second November 2018.

Auditor Appointment:

Every non-public Ld. is needed to appoint the primary Auditor within 30 days of Incorporation of the Company. Just in the case of the first Auditor, filing of ADT-1 is not necessary. As per Section 139 first Statutory Auditor of the corporate to carry workplace from the Conclusion of this Annual General Meeting (AGM) until the conclusion of the Sixth AGM of the corporate.

♦ Committee Meeting

The first committee meeting is needed to be conducted within 30 days from Incorporation. There ought to be two board conferences conducted in one civil year. One-third of the overall variety of administrators or minimum a pair of whichever is bigger ought to be given at the meeting. The gap between two Board conferences must not be more than one hundred and twenty days.

♦ Annual General Meeting (AGM)

It is necessary that one Annual General Meeting be conducted once a year. The gap between two AGMs mustn’t be more than 15 months. The aim is to debate the budget, the appointment of an auditor, declaration of dividend, remuneration, etc. Annual General Meeting is needed to be conducted at the company’s registered workplace or at another place within the town, city, or village within which the company’s registered workplace is set.

Note: just in case of the primary Annual General Meeting, it shall be conducted within a period of 9 months from the date of closing of the primary year of the corporate and in the other case, within a period of six months, from the date of closing of the year alternative case, within a period of six months, from the date of closing of the year

♦ Director Revelation

To disclose their interest in the other company, all the administrators should fill the form MBP-1. Such a revelation is to be created once a year within the first committee meeting or whenever there is an amendment in disclosures of the corporation in Form MBP-1.

Note: Form MBP‐1 shall be unbroken within the records of the corporate.

♦ Maintenance of Statutory Records

It is necessary to take care of statutory registers, Minutes of committee meeting books, Minutes of Annual General Meeting books. The company will maintain an e- Statutory Register rather than a physical Statutory Book.

Form AOC-4 (Financial Statements)

Every non-public Ld. is needed to file its record beside the statement of Profit and Loss Account (balance sheet) and a spot of AGM, Director Report, and MGT-9 during this Form within thirty days of holding of AGM.

♦ Form MGT-7 (Annual Return)

Form MGT-7 is needed to be filed within sixty days from the date of AGM. A company having paid share capital of 10 crore rupees or additional or turnover of fifty crore rupees or additional, shall be certified by an organization Secretary in following and also the certificate must be in Form No. MGT-8.


Form DIR-3 KYC is needed to be filed for all the DIN whose DIN is obtained before 31/03/2019. In close if nevertheless not filed then the Penalty is Rs. 5000/- for constant. If not filed then DIN standing are DIN-Deactivated. Form INC-22A was needed to be filed before the twenty-fifth Gregorian calendar month 2019 (Applicable to all or any corporations registered before thirty-first December 2017). If nevertheless on filed then the penalty is Rs. 10,000/-. If not filed then Company standing are Active-Non-Compliant.

Mandatory / Non-mandatory non-ROC compliances:

According to tax consultant in Chennai below mentioned are essentially required:

  • TDS/TCS payment
  • GST payment and GST filing (Mandatory just in case of Turnover / will battle Voluntary basis)
  • Alternative payments of periodic dues
  • Filing of quarterly TDS returns
  • Advance tax payment
  • Filing of IT returns
  • Filing of tax audits and tax audit reports based on Turnover of Company.